Glossary of Terms

This page has a glossary of terms used at Council meetings.

Glossary

Agenda (also known as Order Paper) means the agenda listing items for consideration at a meeting together with reports and other attachments relating to those items.

Chairperson means the Mayor of the Council when chairing the Council, and where appropriate also includes any person acting as the chairperson of any committee or subcommittee of the Council.

Clear working days means:

  • The number of working days prescribed in the standing orders for the giving of a notice; and
  • Excluding the date of service of that notice and the date of the meeting, the subject of that notice.

Committee includes, in relation to a local authority:

  • A committee comprising all the members of Council
  • A standing committee or special committee appointed by Council
  • A joint committee appointed under clause 30(1) of Schedule 7 of the Local Government Act 2002 by Council and any other local authority or public body (Joint Committees shall be given the power to decide which standing orders to follow) and
  • Any subcommittee of a committee described in this definition.

Extraordinary meeting means any meeting called in accordance with Clause 22 of Schedule 7 of the Local Government Act 2002. 

First meeting means any meeting called in accordance with Clause 21 of Schedule 7 of the Local Government Act 2002. 

Long Term Plan means a long term council community plan adopted under section 93 of the Local Government Act 2002.

Meeting means any meeting of Council and any meeting of any committee or standing committee or special committee or subcommittee of Council.

Member means any person elected or appointed to Council or to any committee or subcommittee of Council, and includes the Mayor and Chairperson of any committee or subcommittee of the Council.

Minutes mean any minutes or other record of the proceedings of any meeting of Council and its committees.

Public excluded information includes:

  • Information which:
    • Is currently before a public excluded session or
    • Is proposed to be considered at a public excluded session or
    • Has previously been considered at a public excluded session (other  then information subsequently released by Council as publicly available information) and
  • Any minutes (or portions of minutes thereof) of public excluded sessions (other than those subsequently released by Council as publicly available information) and
  • Any other information which has not been released by Council as publicly available information.

Public excluded session refers to those meetings or parts of meetings from which the public is excluded by Council as provided for in the Local Government Official Information and Meetings Act 1987.

Public notice in relation to a notice given by the Council means a notice published in one or more daily newspapers circulating in the City, or one or more other newspapers that have at least an equivalent circulation in the City to the daily newspapers circulating in the City.  It also includes any other public notice that the Council thinks desirable in the circumstances.

Significance in relation to any issue, proposal, decision or other matter that concerns or is before a local authority, means the degree of importance of the issue, proposal, decision, or matter as assessed by the Council, in terms of its likely impact on, and likely consequences for:

  • the current and future social, economic, environmental, or cultural wellbeing of the City;
  • any persons who are likely to be particularly affected by, or interested in, the issue, proposal, decision or matter;
  • the capacity of the Council to perform its role, and the financial and other costs of doing so.

Significant in relation to any issue, proposal, decision or other matter, means that the issue, proposal, decision or other matter has a high degree of significance.

Special consultative procedure means the procedure set out in Section 83 of the Local Government Act 2002.

Standing Orders regulate the conduct of Council and committee meetings and also include procedures for giving notice of meetings, deputations, petitions/public forum, rules of debate and public attendance at meetings.

Working day means any day of the week other than:

  • Saturday, Sunday, Good Friday, Easter Monday, Anzac Day, Labour Day, the Sovereign's Birthday, Waitangi Day and Wellington Anniversary.
  • A day in the period commencing with 25 December in a year and ending with 2 January in the following year; and
  • if 1 January falls on a Friday, the following Monday; and
  • if 1 January falls on a Saturday or a Sunday, the following Monday and Tuesday.